6 tips for running a meeting effectively
Animating a meeting is not always easy, especially when you do not enjoy speaking in public. How to capture the attention of your colleagues, and make your speech effective? Here are our tips to shine in this exercise!
No meeting without reason
A few days before the day of the meeting, send the invited guests an invitation.
The latter must contain information such as the duration of the meeting , or the topics that will be addressed .
By clarifying this last point, your colleagues will be able to arrive prepared for the meeting and to speak more easily during this meeting.
Do not schedule a meeting too long
Do not schedule a meeting that lasts more than an hour: after 60 minutes , it is difficult to keep the attention of your colleagues.
Also, avoid inviting them to meetings before 9am and after 5pm.
An adapted meeting room
If you are only four participants, you do not need to reserve a room that can accommodate twenty people.
So that everyone is comfortable, and to promote the speech, so settle in a room more adequate.
Recall the reason for the meeting
Before starting your meeting, make a brief introduction, recalling why each participant is present.
Mention also that the opinion of each is important and that a meeting is above all a moment of exchange.
The most sensitive files in priority
From the beginning, focus on the hottest points so that you have the full attention of your colleagues.
It is better to address the secondary and less worrying subjects at the end of the meeting , while the attention is slowly relaxing.
Respect everyone's word
If the meeting is participatory, it is necessary to let each of your colleagues speak.
That being so, impose some rules: specify that it is not necessary to raise the voice , that it is forbidden to monopolize speech, but also to cut it.
On your side, you must position yourself as a moderator : ensure that speaking and listening times are respected. In short, impose the rhythm.